Refund Reservation, Helmet & Insurance Policies

RESERVATIONS are held only after receipt of non-refundable $500 deposits. Deposits and payments may be made by Paypal, Credit Card, personal check, bank wire transfer, or money order.

REFUND POLICY. Deposits are non-refundable, but may be transferable to another party or another Session. No refund or substitution is given to people who leave mid-trip. (See Emergency Cancellation.)

PAYMENT IN FULL is due at least sixty days prior to your arrival unless a payment plan is arranged in advance. Payments are non-refundable after sixty days prior to your trip, but may be transferable to another party or another Session.

EMERGENCY CANCELLATION. In case of emergency cancellations prior to the start of your trip, you may request that final payments be applied to comparable trips in the same year or the succeeding year, or transferred to another party at HorseWorks’ discretion. No refund or substitution is given to people who leave mid-trip.

Note: Travel insurance is strongly recommended.  You should get travel insurance to cover your costs in case of cancellation.

DATE CHANGES. You may change your trip dates after booking, subject to availability.

ITINERARIES are subject to change due to circumstances beyond our control, such as weather, rainfall and grass conditions.

SPENDING MONEY. Vacationers should bring an additional $400-$500 spending money for off-ranch activities provided by local operators and decided on by the group upon arrival. These may include a trip to Yellowstone National Park, white water rafting, rodeos and other local attractions.

LIABILITY AND INSURANCE. State of Wyoming Equine Activity Statute. WARNING: Wyo Stat. s 1-1-123 (1994) s 1-1-123. Assumption of Risk. Any person who takes part in any sport or recreational opportunity assumes the inherent risk of injury and all legal responsibility for damage, injury or death to himself or other persons or property that results from the inherent risks in that sport or recreational opportunity.

HELMET POLICY.  Helmets are required and all participants are encouraged to wear helmets, as per Certified Horsemanship Association guidelines.  Participants should bring their own helmets to ensure a safe fit and good hygiene (See Packing List).  Participants over 18 years of age who decline to wear a helmet must sign HorseWorks’ Helmet Liability Release prior to participating in any activities.

INSURANCE: Participants must have insurance that covers extensive horseback riding for the extended period of their Guest Ranch Vacation or Gap Year Holiday.  Be aware that your insurance may require that you wear a riding helmet.  This is particularly important for guests and gap year travelers from overseas.  Management may request to see this information at any time. Participants without insurance may be asked to leave. Consider purchasing travel insurance, as well, to cover your costs in case of cancellation.